Refurbishment of the Elder Children's Play Area at Edgeside Park

Pricing & Indexation — Fixed Price All-Inclusive BasisFinancial

Prices must remain fixed for 90 days from the tender deadline. No additional expenses will be paid.p. 1✓

contractor bears all inflation and cost escalation risk with no indexation mechanism

Pass/Fail Gate — Submission Checklist ComplianceCompliance

Failure to provide all of the items in the checklist may cause your Tender to be non-compliant and not considered.p. 5✓

disqualification risk for omission of any mandatory checklist submission item

Payment Terms — Set-Off and Cross-Contract WithholdingFinancial

The Council may set off any amounts owed by the Provider under this Contract against any amount payable by the Council to the Provider under any other contract.p. 9✓

broad cross-contract set-off right threatens cash flow across unrelated authority contracts

Liability & Indemnities — Staff Removal Claims IndemnityLegal

The Council shall in no circumstances be liable either to the Provider or such staff in respect of any cost, expense, liability, loss or damage occasioned by such removal and the Provider shall fully indemnify the Council in respect of any claim made by such staff.p. 10✓

contractor fully indemnifies authority against all employment claims arising from staff removals demanded by the council

Pass/Fail Gate — Section 2.12 Compliance ChecksCompliance

Before progressing to the scored evaluation stage, the Council will apply a series of Pass/Fail compliance checks based on the requirements set out in Section 2 of this ITT. These checks confirm whether a Tender is eligible for full evaluation and include (but are not limited to): Completion of all mandatory declarations; Confirmation of no mandatory exclusion grounds...p. 12✓

mandatory gateway requirements where failure eliminates tender from evaluation

Liability & Indemnities — TUPE Transfer IndemnityLegal

The Provider shall indemnify and keep the Council indemnified from and against all loss incurred by the Council in connection with or as a result of any claim or demand by any transferring staff... arising directly or indirectly from any act, fault or omission of the Provider in respect of any transferring staff on or after the Commencement Date...p. 12✓

uncapped indemnification of authority against transferring staff liabilities post-commencement

Change Control — Unilateral Authority Variations for Budget or LawCommercial

in the event of any Change in Law or change in budgetary provision for the Service which results or will result in a requirement to vary the scale and size of the Service or the manner in which the Service should be provided, the Council may, acting reasonably in order to conform to the change, issue a variation notice to the Provider... the Provider shall not refuse any variation...p. 16✓

authority has unilateral power to downscale or alter scope due to budget cuts; contractor cannot refuse

Liability & Indemnities — Limitation of Liability and Aggregate CapLegal

Subject to clauses 15.5.3, 26.1, 27.1 33.8 and 37.3, the liability of the Provider (whether on tort contract or otherwise) shall, save in respect of personal injury and death caused by its negligence or that of its servants agents or employees, in no case exceed the amount of insurance cover that it has in place in accordance with clause 28.p. 17✓

liability is capped only at insurance cover levels but carves out primary indemnities under clauses 15.5.3, 26.1, 33.8, and 37.3 making those exposures uncapped

Liability & Indemnities — FOIA Non-Compliance IndemnityLegal

Failure to provide such information in accordance with the terms of this Contract shall be a breach of this Contract and the Provider shall indemnify the Council for any claims, costs, damages and expenses that the Council may incur by reason of such breach including but not limited to claims, costs, damages and expenses arising directly or indirectly as a result of any decision of the Information Commissioner...p. 23✓

expressly carved out from the liability cap under clause 27.3 leaving uncapped exposure for regulatory decisions

Legal Framework — Anti-Bribery Compliance and TerminationCompliance

The Provider shall :- comply with the Bribery Act 2010... have and shall maintain an adequate anti-bribery policy... The Council may terminate this Contract and any other contract with the Provider by written notice with immediate effect if the Provider, his employees or any person acting on his behalf... breaches the obligations under this clause.p. 24

cross-contract termination rights for any anti-bribery infractions

Termination & Exit — Immediate Termination by Council for CauseLegal

The Council may without prejudice to any accrued rights or remedies of either party under this Contract terminate this Contract in whole or in part forthwith by notice in writing to the Provider if the Provider: i. in relation to any contract with the Council, commits any offence under the Bribery Act 2010; or ii. fails to comply with the Default Notice in clause 39.2; iii. commits a breach of this Contract which breach cannot be remedied...p. 25✓

immediate termination rights for wide range of defaults including change of control, regulatory de-registration, and unrectified breaches

Termination & Exit — Termination for InsolvencyLegal

The Council may terminate forthwith by notice in writing if the Provider: i. has a Liquidator, Receiver, Administrator, administrative Receiver or similar officer appointed over its assets; or ii. (being a company) passes a resolution for winding up...p. 26

immediate contract forfeiture upon standard corporate insolvency triggers

Pricing & Indexation — Sufficiency of RatesCommercial

The Contractor shall be deemed to have satisfied itself before submitting its tender as to the accuracy and sufficiency of the rates and prices stated in the tender which shall (except in so far as is otherwise provided in the Contract) cover all the Contractor’s obligations under the Contract and the Contractor shall be deemed to have obtained for itself all necessary information as to risks...p. 2✓

unconditional assumption of ground condition and execution risks within tendered rates

Payment Terms — Advance Payment Refund and Default InterestFinancial

Where the Council has paid in advance for Services that have not been provided by the Provider, the Council will be entitled to a refund of such payment from the Provider... Should the Provider fail to repay such amounts within the time limit set by the Council the outstanding amount shall bear interest on a daily basis at the Default Interest Rate from the due date for payment...p. 9✓

strict refund duty with penal interest at Bank of England base rate plus 8 percent

Audit & Records — Council and External Audit Free Access RightsFinancial

The Provider shall permit free access at all reasonable times to all records of accounting and all relevant documents (including computerised documents and data) for inspection and audit by the Council Auditors and shall on request make available such records of accounting and all relevant documents for inspection and audit by the Council Auditors.p. 9✓

full open-book inspection and accounting audit rights by internal and external auditors

Policy & Social-Value Gates — Social Value Questionnaire SubmissionQuality

The Tender should include details of the social, economic and environmental value that will be realised delivering this project. The Tender will be judged favourably if the value is gained in Waterfoot and the wider Rossendale Valley.p. 10✓

mandatory scored social value questionnaire assessing local employment, supply chain spend, and carbon reduction

Workforce — Safeguarding Enhanced DBS ChecksCompliance

The Provider shall i. ensure that all Staff engaged in provision of the Service are subject to a valid enhanced disclosure check for Regulated Activity undertaken through the Disclosure and Barring Service; and ii. monitor the level and validity of the checks under this clause for each member of staffp. 11✓

mandatory vetting restriction prohibiting deployment of unvetted or barred staff on public park play areas

Workforce — TUPE Regulations Compliance on CommencementLegal

Where on the commencement of the Contract, staff transfer from a previous Provider, the Provider hereby acknowledges and undertakes to the Council that with effect from the Commencement Date it will become the employer of the transferring staff on the transfer of the undertaking to which the TUPE Regulations apply...p. 12✓

contractor accepts employer obligations and liabilities for any transferring personnel

Legal Framework — Change of Control Notification and NovationLegal

The Provider must notify the Council as soon as it becomes aware of the happening of any of the following Change of Control Events... and the Council may require the Provider to novate the Contract. For the avoidance of doubt, any Provider change... shall not discharge the Provider from it’s obligations under this Contract.p. 12✓

restructuring and corporate sales subject to council review, mandatory novation, and immediate termination risk under clause 41.3.1(vii)

Liability & Indemnities — Ombudsman Maladministration IndemnityLegal

In the event of a finding of maladministration by the Local Government Ombudsman in relation to any act or omission or default of the Provider in performance of Services under this Contract, the Provider shall fully indemnify the Council for any loss suffered by the Council as a result thereof.p. 15✓

full indemnification of council losses following ombudsman adverse maladministration findings

Legal Framework — Prohibition on Assignment and Subcontracting ApprovalCommercial

This Contract is personal to the Provider and the Provider shall not assign charge or otherwise deal with the benefit pursuant to this Contract. The Provider shall not delegate or subcontract its obligations under this Contract without the prior written consent of the Council. Consent if given may be subject to reasonable conditions...p. 15✓

absolute assignment bar and total authority discretion to refuse or condition subcontracting

Change Control — Variation Price Dispute Termination RightCommercial

subject to clause 25.5, if the Provider acting reasonably considers the change to the Contract Price to be unacceptable it may terminate this Contract by not less than 90 days’ notice in writing to the Council. For the avoidance of doubt, the Provider shall not be entitled to any claim for compensation or damages for such early termination.p. 16✓

contractor sole remedy for unreasonable price variation is 90 days notice termination with zero compensation

Change Control — Prohibition on Rejecting Change in Law VariationsLegal

For the avoidance of doubt, the Provider shall not reject any variation to this Contract proposed by the Council where the variation is required by the Council in order to conform to a Change in Lawp. 17✓

strict prohibition on rejecting scope amendments driven by legislative or regulatory changes

Insurance — Efficacy InsuranceFinancial

Efficacy Insurance to cover any Service or Product failure to perform (where applicable) extending either the Public Liability or Product Liability Insurance or both, the minimum value of such extended cover shall be £5,000,000.p. 18✓

specialised policy extension covering failure to perform up to £5m indemnity

IP & Confidentiality — Transparency and Contract Publication RightCommercial

Notwithstanding clause 29 above or any other term of the Contract, the Provider hereby gives its consent for the Council to publish this Contract and the Contract Documents in its entirety including from time to time agreed changes to the Contract, to the general public in whatever form the Council may decide.p. 20✓

unconditional advance consent for public disclosure of full contract terms and pricing documents

Data Protection & Information Security — Controller and Processor ObligationsLegal

The Provider shall ensure that personal and/or sensitive information is properly protected and shall implement appropriate arrangements which ensure that personal information of Service Users and employees are processed and protected in accordance with current statutory requirements.p. 22✓

statutory personal data handling standards subject to direct indemnity under clause 36.3

IP & Confidentiality — Freedom of Information Disclosure WindowCompliance

The Provider shall, if required, provide and shall use all reasonable endeavours to procure that its sub-contractors provide at the Provider’s expense, such information to the Council as the Council reasonably requires in order to enable the Council to comply with any request for disclosure... within ten working days of receiving a Request for Information.p. 23✓

strict 10 working days turn-around to provide disclosure materials under FOIA and EIR

Performance Regime — Default in Performance Action PlanDelivery

Where the Default can be remedied, the Default Notice shall specify an ‘Action plan’ with reasonable time limits and require the Provider to correct or re-execute the Service to the satisfaction of the Contract Officer.p. 24✓

formal remediation regime where failure to satisfy officer triggers suspension, deductions, or termination

Payment Terms — Payment Withholding for DefaultFinancial

Should the Provider fail to remedy the Default as required in the Action plan, the Council may: i. withhold or reduce payments to the Provider in proportion to the Default or as is reasonable taking into consideration the nature of the Service...p. 25✓

authority discretion to withhold or abate contract revenue on alleged unrectified defaults

Termination & Exit — Procurement Law Mandatory GroundsLegal

The Council shall forthwith by notice in writing terminate the Contract where: i. the Contract has been subject to a substantive modification which would have required a new procurement procedure. ii. the Provider should not have been selected or awarded the Contract because... convicted of any of the offences in Regulation 57 (1)...p. 26✓

mandatory termination required by statutory procurement law compliance

Force Majeure — Notification and Mitigation DutiesDelivery

If either party fails to perform its obligations under this Contract by reason of an event of Force Majeure, that party shall be relieved from liability... provided that it shall within 2 Working Days notify the other party in writing of the reasons for failure or stoppage and the likely duration. The relevant party will take all reasonable steps to overcome the delay or stoppage...p. 28✓

short 2 working days notification requirement to secure relief from liability

Force Majeure — Termination TriggerDelivery

If either party is prevented from performance of its obligations for a continuous period in excess of 30 days: i. if agreed by the parties, the parties may suspend this Contract in whole or in part... or ii. the other party may terminate this Contract in whole or in part; forthwith on service of written notice upon the party so prevented.p. 28✓

unilateral right to terminate the contract after 30 continuous days of force majeure

Payment Terms — Authority Invoicing and Payment PeriodCommercial

Payment of the Contract Price shall be made within 30 days of receipt of the correct (undisputed) invoice.p. 9✓

standard 30-day payment cycle from receipt of undisputed invoice

Audit & Records — Post-Termination Survival of Audit RightsFinancial

The right of inspection in clause 14.2 above, shall remain in effect for a period of one (1) year after the termination or expiry of this Contract or until the settlement of all subsisting claims by the Council whichever is the laterp. 9

audit access rights extend at least one year post-contract termination

Workforce — Counter-Terrorism Training DutiesCompliance

The Provider shall facilitate the Council’s compliance with its duty pursuant to the CTSA and the Provider shall have regard to the statutory guidance issued under section 29 of the CTSA and in particular the Provider should ensure that staff are appropriately trained to: i. understand what radicalisation means... ii. be aware of extremism... iii. know what measures are available to prevent people from becoming drawn into terrorism...p. 11✓

compliance obligation under CTSA 2015 to train operational personnel on radicalisation

Workforce — TUPE Data Provision on Expiry or TerminationCompliance

Where the TUPE Regulations apply, upon expiry or termination of the Contract, the Provider shall, before the expiry or termination of the Contract (howsoever occurring), provide the Council with a list of all staff, together with all ‘employee liability’ information required under Regulation 11 TUPE and any other information the Council may require...p. 12✓

duty to supply complete employee liability information prior to exit

Legal Framework — Escalated Dispute Resolution and MediationLegal

If the matter is not resolved within 20 Working Days of commencement of negotiations, the parties agree to settle the dispute by mediation... in accordance with the Centre for Effective Dispute Resolution (CEDR) Mediation Procedure. If the dispute is not settled by mediation with 20 Working Days... either party may refer the dispute to the Courts.p. 15✓

mandatory multi-tiered dispute resolution including CEDR mediation before litigation

Insurance — Employer's LiabilityFinancial

Employer’s Liability (Compulsory Insurance) Act 1969 – minimum insurance of £10,000,000 (except where the Provider is exempt from the obligations of this Act, provided that alternative arrangements for meeting such liability will be agreed with the Council.) in relation to any one claim or series of claimsp. 18✓

statutory standard £10m employer's liability insurance mandate

Insurance — Product LiabilityFinancial

Product liability insurance (where applicable) with a limit of indemnity of not less than £2,000,000 in relation to any one claim or series of claims and not less than £5,000,000 in aggregate for all claims arising in any year.p. 18✓

mandatory product liability cover for equipment and structures supplied

Insurance — Council Step-In and Premium RecoveryFinancial

In the event that the Provider at any time fails to maintain the insurance in sub-clauses above the Council may take out and maintain such insurance and the Provider shall pay to the Council the cost and expenses so incurred by the Council.p. 18✓

authority right to insure at contractor cost if policies lapse

IP & Confidentiality — Confidentiality RestrictionsLegal

Subject to Clause 37 each party (‘Receiving Party’) shall keep the Confidential Information of the other party (‘Supplying Party’) confidential and secret... The restrictions in this clause 29 shall continue to apply after the termination of this Contract without limit in point of time...p. 19✓

perpetual confidentiality duties surviving contract expiry

Policy & Social-Value Gates — Sustainable Materials DutyDelivery

During performance of this Service the Provider must seek to avoid using products, substances and services that are known to be, or where there is strong evidence to suggest they could be harmful to the environment or a danger to health... Wherever possible and economically practicable, only materials from sustainable sources must be used in the performance of this contract.p. 22✓

operational duty to source sustainable materials and avoid harmful substances

Data Protection & Information Security — Data Transfer and EncryptionTechnical

The Provider shall ensure that any transfer of data between the Provider and the Council, is strictly controlled in accordance with the Council’s information security requirements and shall ensure that processes are in place to protect this data at all times including the use of encryption where appropriate.p. 22✓

technical security mandate requiring encrypted data transit

Data Protection & Information Security — Supplemental Data Processor AgreementCompliance

Where the Provider is a data processor, in accordance with the ‘The data processor supplemental Contract – Annex 1’ signed by the Provider, annexed hereto, the Provider shall comply with the provisions of the DPA as amended or replaced from time to time, including without limitation the data protection principles set out in Schedule 1 to the DPA.p. 23✓

mandatory accession to council standard data processing terms

Termination & Exit — Contractor Termination for Council DefaultCommercial

The Provider may without prejudice to any accrued rights or remedies of either party under this Contract terminate this Contract by notice in writing to the Council if the Council commits a breach and following a reasonable notice to remedy the breach, the Council fail to remedy the breach.p. 25✓

reciprocal contractor remedy to terminate following unremedied authority default

Legal Framework — Governing Law and Exclusive JurisdictionLegal

The validity, construction and performance of this Contract shall be construed and governed by the Laws of England and Wales and each party irrevocably submit to the exclusive jurisdiction of the Courts of England and Wales.p. 29✓

standard English governing law and exclusive court jurisdiction

Subcontracting Prior Approval and WarrantyLegal

When submitting a quote, the bidder must notify the Council of any parts of the services which it proposes to subcontract. Failure to do so will invalidate any such quotation. The Council’s prior written approval must be obtained before any part of the services is subcontracted... An approved sub-contractor must give a direct warranty and undertaking to the Council, but the Contractor will nonetheless remain primarily liable for the provision of the Services.p. 1✓

subcontractor notification, council veto, and direct warranty requirement

Indemnity for Breach, Negligence and Third-Party ClaimsLegal

The Provider shall fully and properly indemnify and keep the Council indemnified against all actions, loss, damage, cost liability, howsoever arising whether in tort, contract, under statute or otherwise out of breach or negligence of the Provider, his agents, employee or subcontractors, in connection with the provision of the Service or supply or use of Productsp. 2✓

broad indemnity exposure covering breach, negligence, and products

Recovery of Re-tendering Costs on Default TerminationLegal

Where following the termination under clause 41.3. the Council has to re-tender and or re-commission the provision of the Service, the Council shall recover from the Provider the cost to the Council of the re-tender and or re-commission of the Service.p. 2✓

contractor liable for re-tendering and re-commissioning costs upon termination

Equality Act IndemnityLegal

The Provider shall indemnify the Council against all costs, charges, expenses (including legal and administrative expenses) and payments made by the Council arising out of or in connection with any investigation or proceedings under the Equality Act resulting from any act or omission of the Provider.p. 2✓

full indemnity for statutory equality claims and proceedings

Data Protection IndemnityLegal

The Provider shall indemnify the Council for any breach of DPA by the Provider which renders the Council liable for any costs, fines, claims or expenses howsoever arising.p. 2✓

indemnity for regulatory fines, costs, and data protection claims

Transfer of Intellectual Property Rights and Waiver of Moral RightsLegal

Unless otherwise agreed in writing by the Council, the Result shall be the property of the Council and the Council shall have the right to unfettered use of the Result. The Provider herby waives all moral rights to the Result and to the extent that any IPR in the result do not automatically vest in the Council, the Provider hereby assigns absolutely to the Council all title and interest in the IPR the Provider may have or hereby acquire in the Result.p. 2✓

mandatory assignment of all IP rights and moral rights waiver

Subcontractor 30-Day Payment TermCommercial

The Provider shall include in such sub-contract a term which requires payment to be made to the sub-contractor within a specified period not exceeding 30 days from receipt of a valid invoicep. 2✓

mandatory flow-down of 30-day payment term to supply chain

Budget Ceiling DisqualificationFinancial

Rossendale Borough Council have secured £140,000 for the project and this is exclusive of VAT. Bids exceeding this amount will be disqualified.p. 1✓

hard pass/fail budget cap with automatic disqualification

Pass/Fail Compliance ChecksCompliance

Before progressing to the scored evaluation stage, the Council will apply a series of Pass/Fail compliance checks based on the requirements set out in Section 2 of this ITT... Only Tenders that successfully meet all Pass/Fail requirements outlined in Section 2 will proceed to the scored evaluation stage.p. 1✓

hard pass/fail qualification gate

Mandatory and Discretionary Exclusion GroundsLegal

Exclusion Grounds (Procurement Act 2023) – Tenderers must complete a self-declaration confirming whether any mandatory or discretionary exclusion grounds apply. This includes (but is not limited to): Debarment List status; Misconduct by the organisation or any connected person; Relevant criminal, financial, professional or ethical grounds. Failure to provide accurate declarations may result in exclusion.p. 1✓

mandatory exclusion grounds under Procurement Act 2023

Conflicts of Interest Declaration and ExclusionCompliance

Conflicts of Interest (Section 13, Procurement Act 2023) – Tenderers must declare any actual, potential or perceived conflicts of interest involving: The organisation; Any connected persons; or Any subcontractors. The Council will assess all declared conflicts and apply mitigation where appropriate. Where conflicts cannot be managed, the Tenderer may be excluded.p. 1✓

exclusion risk for unmanageable conflicts of interest

Prohibition on Lobbying and CanvassingCompliance

Other than the registered officer, the registered officer no other Council employee or member of the Council has the authority to give any information or make any representation (express or implied) in relation to this Tender, or any other matter relating to the Contract. Any attempt to lobby for or against to Members or Officers of the Council or media during the tender process may be considered grounds for exclusion.p. 1✓

grounds for tender exclusion if lobbying occurs

5% Retention for 12 MonthsCommercial

5% of the total project cost will be retained for 12 months following practical completion (it will be issued at the end of this rectification period).p. 2✓

5% cash retention withheld for 12-month defects period

Pricing Breakdown and Drawdown Schedule RequirementCommercial

Bidders should complete the schedule below. As part of this fee proposal, bidders should also submit a drawdown schedule for each element aligned to the programme and key dates. All prices must be in GBP, exclusive of VAT, and fully inclusive of all costs required to deliver the worksp. 10✓

routine pricing schedule and milestone drawdown submission

RoSPA Playground Inspection and Defect RectificationQuality

The final completed project will be subject to a thorough ROSPA playground inspection organised and funded by the successful contractor. Any high-risk issues raised, over and above those expected in such a facility, should be dealt with and rectified by the contractor.p. 1✓

contractor-funded safety inspection and mandatory risk rectification

Risk Assessments and Method StatementsTechnical

The Tender should include risk assessments and methodology statements about the site and the specific tasks required to deliver the project.p. 1✓

routine health and safety documentation deliverable

Equipment Specifications and Construction DrawingsTechnical

The specification, warranty details and relevant construction drawings of each new item of equipment or feature should be included within the tender. This schemes design including each item of equipment or feature should be clearly displayed on a layout plan.p. 1✓

routine technical design submission

Removal of Existing Play Equipment and SurfacingTechnical

Removal and disposal of all existing play equipment and surfacing within the fenced play area.p. 1✓

routine demolition and site clearance scope

Entrance Gate Repair or ReplacementTechnical

Repair / removal / relocation of faulty entrance gate to South East corner of play area.p. 1✓

routine minor gate repair/replacement work

Safety Surfacing and Bonded Rubber Mulch SpecificationTechnical

Installation of new surfacing appropriate to the use of the space and choice of new equipment / features. Bonded rubber mulch should be used where fall height requirements need to be met.p. 1✓

routine surfacing material specification

New Play Equipment RequirementsTechnical

The supplier is able to choose a mix of play equipment within a cohesive design that meets the criteria in section 1.7. A minimum of two large impactful items of play equipment should be included within the design.p. 1✓

routine technical equipment specification

Park Signage Supply and InstallationTechnical

New sign – the contractor will be required to design, supply and install signage for the play area. This should welcome users and include any relevant health and safety information. The Council will provide the logo and any other graphics to be included within the design. The sign should be a minimum A1 size.p. 1✓

routine signage deliverable

Site Seating and Inclusive Picnic BenchTechnical

Install a minimum of 1 inclusive picnic bench and 1 bench within the fence boundary.p. 1✓

routine furniture supply and installation scope

Tender Validity Period and Non-QualificationCommercial

The Tender (including price) should remain valid for a minimum period of 90 days. The Tender must not be qualified in any way.p. 1✓

routine 90-day offer validity period

Submission Mechanics and Email DeliveryAdministrative

Send all required documents to: tenders@rossendalebc.gov.uk The documents must be attached in PDF form or equivalent and not links to file hosting sites. No paper tenders will be accepted. Date/time for Tender return: 12:00 noon on Friday 18th September 2026p. 1✓

routine submission format and delivery channel

Single Tender Submission RuleAdministrative

Only one Tender is permitted from each Tenderer. If more than one is submitted by a Tenderer, the one with the latest time of submission will be evaluated and the other(s) disregarded.p. 1✓

routine single offer constraint

Language of TenderAdministrative

Tenders must be written in the English language.p. 1✓

routine language requirement

Social Value Questionnaire Word LimitsAdministrative

A - Please state how your organisation provides quality local employment and training opportunities: Please state in fewer than 50 words B - Please state how your organisation supports other local businesses: Please state in fewer than 50 words C - Please state how your organisation takes steps to reduce its environment impact and reduce energy usage and waste : Please state in fewer than 50 wordsp. 3✓

word count constraint on social value responses

Certificate of Non-Collusion and Non-CanvassingCompliance

I/we certify that this is a bona fide offer, intended to be competitive and that I/we have not fixed or adjusted the amount of the offer in accordance with any agreement or arrangement with any other person (except any sub-contractor identified in this offer).p. 4✓

routine non-collusion certification form

Working with Partners and Equality Policy RequirementCompliance

Ensuring that contractors, suppliers and partners have an Equality Policy in place to support the Council’s commitment to equality, diversity and inclusion. Challenging and taking appropriate action against any discriminatory behaviour or our contractors, suppliers and partners.p. 6✓

routine corporate equality policy requirement

Creditor Registration and Bank Details SubmissionFinancial

The Council’s payment method is BACS, therefore please supply: Name/Bank Branch Account Name Sort Code Bank Account Number In addition to the above please submit a copy of your company bank details on Company letter head.p. 7✓

routine vendor onboarding and bank details verification

Modern Slavery Act 2015 Compliance DeclarationCompliance

By signing below, you confirm that your organisation complies with the Modern Slavery Act 2015 and takes reasonable steps to prevent modern slavery and human trafficking in your operations and supply chains.p. 8✓

routine statutory modern slavery compliance declaration

Firm Contract Completion DateDelivery

Completion of Contract: Friday 22nd January 2027... The tender will be favourably judged if practical completion is anticipated to occur before Friday 22nd January 2027p. 1

firm fixed project completion deadline

Compound and Storage Area Layout PlanDelivery

The information provided should include a layout plan for a proposed compound/storage and working area, including details on how this will minimise disturbance and ensure the safety of park users and workers.p. 1✓

routine site logistics deliverable

Opening Event Organization SupportDelivery

The contractor should provide arrangements for a weekend opening event upon completion of the works. Officers from RBC will assist with the organisation and will be present at the event.p. 1✓

routine community event deliverable

Public Liability Insurance of £10MFinancial

Public liability insurance certificate of £10,000,000 or greater. Including company registration number.p. 1✓

mandatory high-value £10m public liability insurance requirement

Employer's Liability and Professional Indemnity InsuranceFinancial

Employer’s Liability (Compulsory Insurance) Act 1969 – minimum insurance of £10,000,000... Professional Indemnity Insurance - (where applicable) in respect of the Provider’s business with a minimum level of indemnity of £1,000,000 in relation to any one claim or series of claims and shall In view of the claims made nature of the insurance, maintain continuity of cover with the insurer for at least six years after the year the policy was in forcep. 2✓

mandatory insurance levels and 6-year PI claims-made run-off

Accounting Records Retention PeriodCompliance

The Provider shall maintain detailed costing information in respect of all expenditure relating to this Contract and to provision of the Service and shall maintain and retain copies of all receipts, accounting records and any relevant documents for a period of at least 6 years following completion or termination of this Contract.p. 2✓

mandatory 6-year financial audit record keeping

Past Performance Evidence and ReferencesQuality

2 references from previous similar schemes delivered within the past 2 years [and] Details of 2 similar schemes delivered within the past 2 years – plans and photos of the completed facilities.p. 1

mandatory track record criteria with photos, plans, and references

Project Management Structure and OperativesTechnical

The information provided should include a project management structure, main point of contact and the position, skills, knowledge and experience of the operatives involved in delivering the contract. This may also include the tools, machines and equipment that will be used to undertake the works.p. 1✓

routine project management staffing submission